Administration Assistant

Full time, fixed term appointment until 30 June 2025 
Professional Level 4 salary - $66,471 to $70,665 pa
Plus 17% superannuation and 6 weeks annual leave
Casuarina Campus 

Provide a range of administrative and project assistance to the Health Hub at Charles Darwin University (CDU) 

About the Position
As an Administration Assistant, you will provide a wide range of administrative, clerical and project assistance to the CDU Health Hub and associated projects, ensuring the smooth running of its day-to-day operations, including the CDU Fitness Hub. Your duties will include: 

• Providing an efficient customer-focused service to a broad range of stakeholders, including students, staff, and visitors, both in person and via electronic communication, ensuring accurate and timely advice.
• Maintaining confidential and well-organised records, files, and data systems for the CDU Health Hub and the CDU Fitness Hub.
• Managing and maintaining up to date membership records and payments for the CDU Fitness Hub.
• Managing and maintaining shared inboxes and calendars for the CDU Health Hub and other projects as required.
• Maintaining high-level understanding and capability around relevant university systems including room bookings, HSE, and practice management software (Cliniko).

About You
To be successful, you will require:

• Minimum of Certificate III in Business Administration or a related area, with extensive relevant work experience OR an equivalent combination of relevant experience and training.
• Demonstrated interpersonal, verbal and written communication skills, including culturally sensitive communication with internal and external stakeholders to whom English may not be the first language. 
• Demonstrated project and administration skills with proven ability to deliver on time.
• Strong organisational skills, including the ability to meet deadlines and manage competing demands without compromising standards of service or quality.
• Demonstrated sound computer literacy skills, including experience with the effective use of various office applications.
• Previous experience working in a higher education environment.
• Knowledge of health and clinical terminologies.

To view the responsibilities of the role, please click on the: Position Profile.

This position is subject to Charles Darwin University Affirmative Action Priority Recruitment measures, in accordance with s57 of the Anti-Discrimination Act 1992 (NT) 1992.
First Nations applicants are strongly encouraged to apply & will be granted priority consideration for this vacancy.  
For information on Affirmative Action Priority Recruitment at CDU and how to apply, please visit https://www.cdu.edu.au/careers-cdu/affirmative-action-priority-recruitment 

Remuneration 
Appointment to this role will be at Professional level 4. The base salary will be in the range of $66,471 to $70,665 per annum. The total remuneration package will be in the range of $77,771 to $82,678 per annum, including 17% superannuation.

What’s in it for you?

• An employer who values your contribution to building a bigger, better and stronger University
• Work with a University committed to changing people’s lives for the better through training, education and research
• Opportunities for professional development, paid study and career progression
• An enviable lifestyle in the spectacular Northern Territory 
• 17% superannuation
• Up to six weeks of paid annual leave
• Up to 26 weeks of paid parental leave (primary care giver), in addition to government payments (eligibility criteria apply)
• Recognition of prior service with another Australian university / NT Government for Long Service Leave (recognition applied to qualifying period only)
• Ability to negotiate transfer of leave entitlements under the Public Employment (Mobility) Act 1989
• Free on-campus parking in designated areas 
• Employee Assistance Program
• Salary Packaging opportunities

How to Apply
All applications must be received online via the ‘apply’ button and should include your resume and a cover letter outlining your interest in the role and relevant skills and experience.

For a confidential discussion about the position please contact Annaly Butler on 8946 7072 or email annaly.chen@cdu.edu.au .

Adjustments can be made throughout the application and selection process, as well as during employment to support applicants and employees with disability. CDU’s Workplace Adjustment Policy and Procedure can be found at https://policies.cdu.edu.au/view-current.php?id=191&version=1. If you would like to discuss adjustments, please contact the People Services Team on 08 8946 7154 or email peopleservices@cdu.edu.au.

Diversity and Inclusion
At CDU we actively celebrate our diversity. We innovate, embrace new ideas, and act with courage and kindness. We’re about what we can give to the world rather than what we take, and we believe in the transformative power of education. We work hard to make sure every member of our University community feels they truly belong. Understanding that it is through our focus on our people and leveraging our differences that will make CDU the most connected University in Australia, we are striving to ensure that our culture and our community are inclusive of all our staff, students, and visitors. We are committed to maintaining a culture where everyone feels respected, safe, encouraged to speak up and supported in achieving their professional goals. Applications from First Nations people, women at all levels, culturally and racially marginalised people, people with disability, neurotypical and neurodiverse people, LGBTQIA+ people, people with family and caring responsibilities and people at all stages of their careers are welcomed.
 
You make CDU. And we want you to be exactly who you are.  

Applications Close: Tuesday 21 May 2024

Applications will be reviewed as received, and interviews will commence for suitable candidates throughout the application period.